An introduction to Payroll for Business Central (and how it works)

The payroll process can often be complicated and complex, made even more clunky and confusing by the use of traditional tools that rely on a high amount of manual data input. Not only are these systems often disjointed, leading to inaccurate, outdated and scattered data, but they also pose accuracy challenges since they’re more likely to result in human error.  

Due to this, finance teams are looking to new innovations and technology – like Payroll for Business Central - to connect, automate and streamline their HR and payroll processes - improving accuracy, efficiency and compliance.  

What is Payroll for Dynamics 365 Business Central?  

Payroll for Dynamics 365 is a new SaaS payroll solution that integrates with the Dynamics 365 Business Central solution, opening up a range of advanced automation to improve payroll management and increase efficiencies.  

Its functionality includes:  

• Automated and flexible configurations – at setup, users can create default values and thresholds that can be applied across the payroll process, including current tax year, NI thresholds and rates, levy allowance tax bands, and more.  

• Central data management – Payroll Role Centre is a central management hub that offers a holistic view of all relevant Payroll data, with actions a cue tiles to encourage productivity. 

• Compliant data recordings – all data will be recorded against each employee with GDPR classifications, including history of all additions, reductions and payments. 

• PAYE – advanced functionality to record Scottish, Welsh and the rest of the UK tax bands and calculating tax contributions.  

• Statutory payment – from sick pay to parental leave, the solution can add and calculate all employee statutory payments.  

• Real time compliance – the system allows users to submit information to HMRC RTI, download HMRC notifications and automatically apply them to the current process.  

How does Payroll for Business Central work?  

Payroll for Business Central is a SaaS solution that has been developed as an app extension for Dynamics 365 Business Central, combining the power of the existing platform with the solution’s advanced payroll capabilities.  

Key business benefits of Payroll for Business Central (Dynamics 365)

Streamlined operations  

Thanks to the solution’s clever process automations, finance and HR teams can reduce the amount of time spent on manual salary and tax calculations, freeing up resource to focus on other high priority tasks.   

Improved data management  

Business Central connects data from across different systems, offering a single source of the truth. When combined with the power and automation of Payroll for Business Central that reduces the need for manual data entry, the accuracy of this data will improve further, helping employees make better, informed decisions. 

Increased compliance  

Since automation reduces errors caused by manual data entry, businesses can be confidence in their compliance with UK payroll legislation.  

Scalability  

Just like Business Central, the solution is designed to scale with your business growth and offers increased flexibility to manage payroll processes from any location. 

Explore the benefits of payroll automation in our recent blog here.

How to get started with Payroll for Business Central  

If you’re already registered employer with HMRC and Business Central is part of your tech stack, you’ll just need to download the payroll app, which is available in the Microsoft AppSource App store. By identifying where productivity could be improved across the payroll process, you can then set up automations in the app and start to streamline your workstreams.  

Please note, if you’re making the decision to bring payroll management in-house, you need to register as an employer with HM Revenue and Customs (HMRC) and get a login for PAYE Online.